In this section we will explain how we planned the project facilitated of the logic model that we used to plan and manage the progress of our project. We will talk about what resources are available to support this project; what activities are carried out to implement our project and a longer-term space change plan. We will also talk about the output CSD wants to see after the change, and outcomes that are expected to happen.
The Children’s Department is very willing to redesign its computer lab layout to improve its . The resources that are invested to facilitate this project include their department staff, volunteers, our project team, another team from GSLIS practicum team, and a small amount of budget.
In view of the resources available, we try to make our plan need-oriented, yet achievable. We decided that the old furniture can still function after the move, if no funding for new ones. The circulation desk might be shrunk to fit into smaller space. Library staff and volunteers can help move the furniture, computers and books once the plan is finally made. They also have a few thousand dollar budget to add new furniture.
Design Team Activities
In our project plan, four major steps of activities were involved: communicate with UFL to hear their needs and expectations; combine our resources and UFL resources to draft the most fit plan; communicate back with the library to confirm our plan; and implement the plan.
First, we understand that, to best serve our community partners, we should first of all hear their needs (citation). Thus, we started this project by talking to UFL librarians on their concerns about the current space and what improvements they expected to happen in the future. Their expectations were the our project objectives. We also observed their space use and customer flow to see how the computer stations work in this space. And also, we communicated with librarian staff to know what resources the library has to facilitate this project.
Second, we came back to our classroom reading and other literature to see how other researchers and librarians handled these problems in different cases. Based on UFL case, we decided that Eubanks’s thought on community-based design and Stroke‘s five step design process writing are most helpful to our project. Then we absorbed their ideas as our plan guiding principles.Based on these resources, we drafted our first design plan.
After that, we went back on UFL to share our plan and design thoughts in their staff meeting and invited feedback from them. After hearing back from the library staff, we further adjusted our design and made the final draft.
The last step is to implement our plan to move computers to their new location. We expected to make it happen this semester. However, the library has difficulty doing this because of their space use and staff availability. It is expected that this could be facilitated by the summer project team.
Children Services Department Activities
To complete the computer lab redesign project, CSD needs to carry out the following activities: moving bookshelves behind the circulation desk and the circulation desk as well to create space for computer stations; relocate the computers at station one; purchase new furniture for computer lab and circulation desk.
Computer lab redesign is part of CSD service improvement plan. It also plans other activities in a longer term and wider sphere to improve use experience in the library space. Some aimed to improve technology access, such as acquiring laptops for user to check out within the CSD space. They also plan to maintain and build on the current collections. Program wise, CSD hopes to create more programs for 3 to 5 graders.
The short-term outcome is to create better vision for parent computers within the CSD space. Then the parents would be able to see their children in any area of the library and respond to them timely. It also improves parents computer use experience. they would not need to leave their computer to converse with their children. In the meanwhile, the New Book shelf added in front of the library will contribute to a more inviting environment to users and be representative to the department services and materials.
The short term outcomes are what we expect to accomplish by our project. However, due to Children’s Services Department staff schedule and space use, the project will be sustained for a longer term.
For the medium-term project, new furniture are expected to enable more children parents collaboration. CSD needs some new taller desks for better collaboration. We hope the new desks to have some space for parents to sit beside children computers, or verse visa. (pic) And also, we hope to have some taller computer tables and chairs so that parents have better perspectives to observe their children activities in the library space without leaving the computer stations. This, at one hand improves parenting and observation, on the other hand, it also improves parents computer use experience. At the same time, it also makes staff monitor easier.
We understand that, to most effectively meet users needs, library space use should be under constant change. The plan we made for the Children’s Services only meets their current needs. In the future, the space would be changed again to facilitate their new services and programs. The long-term goal for these changes is to deliver better quality services to users.
The space improvement plan in URL was initiated by LIS faculty Dr. Martin Wolske and his students in 2011. Two major types of resources needed for this project are: computer lab design support and a certain amount of budget for necessary furniture purchase.
For design support, the Graduate School of Library and Information Science (GSLIS) at the University of Illinois at Urbana-Champaign has been a long term partner with UFL. The first finished the space change on the second floor computer lab. This is the second time that LIS students working with UFL on space improving. By the end of this semester, we could finish the planning and share with the Children’s Services with our final plan. They can decide on the time that is convenient for them to move the furniture and do possible purchase. The summer independent study group at GSLIS will keep working with them on it. It is hoped that later on, Dr. Wolske’s class can keep working on helping design other space in the library if needed.
For furniture purchase budget, UFL might or might not have sustainable financial source for it. For the 2011 space planning, Dr. Wolske and his students made a set of computer desks for the second floor computer lab with a very small amount of spending. We hope that later student groups would have time and talents working on this. However, we are also aware not every group students would be able to do this. Thus, when we decided our plan, we tried to use as much old furniture as possible to release this burden.