Rule and Procedure Table of Contents
a) Individual Homemaker and Individual Emergency | b) Agency Homemaker and Emergency Caretaker | c) Individual Homemaker Coordinator Contracts | d) Homemaker Training
a) Individual Homemaker and Individual Emergency Caretaker Services |
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Type Service Code Document
0502 Individual Homemaker - Service and Expenses CFS 1042
0503 Medical Examinations CFS 932
1407 Travel for Parental Visitation CFS 932
Instructions: Payment will not be made for supplies, meals, or activities outside the realm of the contract. Payment may be made at the negotiated hourly rate for the actual hours on assignment. Homemakers shall not be assigned responsibilities that cause them to work more than 40 hours per week unless special contract approval has been received from the Director. When the homemaker is attending staff development sessions or case-related supervisory conferences, payment is made at the negotiated hourly rate for travel time and the time in attendance. A client I.D. must be assigned to all payments except medical examinations, training and travel to and from training. For these three types of expense, the I.D. will be 999999 followed by the region number, e.g. 1A.
The approval of the Regional Administrator is needed for the contract if a standardized program plan has been approved; the approval of the Director is needed for non-standardized program plans.
Homemakers who work by the hour will be paid at the hourly rate negotiated by the Regional Administrator, as permitted in the approved DCFS individual wage scale. The rate will not be lower than the minimum wage.
Payment of Transportation
Reimbursement for the cost of travel shall be in accordance with the Department of Central Management Services (DCMS) travel rates and DCFS travel regulations. Reimbursement for travel time and travel costs shall be part of the contract. When homemakers are used for parental visitation transportation, Type Service Code 1407 shall be used. Reimbursement will be made for reasonable amounts spent for bus fare, or taxi fare where no bus transportation is available. Homemakers using their own cars for transportation shall have a driver's license and proof of public liability coverage and property damage in their insurance policies. Proof shall be available in the Regional contract file. Recommended coverage is $100,000 each person, $300,000 each accident, and $25,000 for property damage or the minimum as required by law.
Payment for Medical Examination
Homemakers may be reimbursed for the required physical examinations, tuberculin skin test, and, if indicated, chest x-ray and other laboratory tests prescribed by the physician and/or Department. Homemakers are to be encouraged to use the benefits of private health coverage if the homemaker is covered by an existing insurance policy. See Appendix A (II) (c) for amounts allowed per examination. Bills over the allowable rate must have prior approval in writing from the Regional Administrator or designee and such prior approval shall be kept on file at the regional office. If the homemaker is to be reimbursed for the physical, such expenses are to be included in the reimbursable expense maximum of the contract.
b) Agency Homemaker and Emergency Caretaker Services |
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Type Service Code Document
0501 Agency Homemaker CFS 1042
Instructions: Emergency caretaker or homemaker services may be purchased from an agency in accordance with a negotiated contract. At its option, a Region may specify as a permissible homemaker service the provision of family parenting training. If a Region exercises this option, the parenting training may be provided by agencies in addition to, but not apart from, other homemaker services included in the Standard Program Plan for Agency Homemaker Services. See Appendix A (II) (c) for amounts.
c) Individual Homemaker Coordinator Contracts |
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Type Service Code Document
0504 Homemaker Coordinator CFS 1042
Instructions: Homemaker Coordinators assign cases for service to individual homemakers, coordinate service delivery and evaluate the services delivered. Payment may be made at a negotiated hourly rate for the actual hours of work performed. The maximum hourly rate shall not exceed 150% of the top of the individual homemaker rate scale applicable to service type code 0502. See Appendix A for the current maximum hourly rate. Payment may be made for reasonable expenses necessary to accomplish the contracted task, within applicable state travel regulations. Payment will not be made for supplies, meals, or activities outside the realm of the contract. No direct services may be delivered under this service type. If a Homemaker Coordinator delivers services to clients, such services shall be delivered under Type Service Code 0502. Any such direct services shall be paid at the rates prevailing for individual homemakers and individual emergency caretakers. See Appendix A (II) (c) for amounts.
d) Homemaker Training |
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Type Service Code Document
0505 Homemaker Training CFS 1042
Instructions: Payment may be made at negotiated hourly rates for actual hours of work, or at reasonable prices per deliverable. A program plan shall detail the services to be provided, the target group receiving the services, the means to evaluate the success of the training, and the method of payment. The payment provisions shall detail hours of work and/or deliverables to be received. A budget outlining costs for services and expenses is required. Reasonable expenses directly related to the services may be compensated. Reimbursement for costs of travel shall be in accordance with the DCMS and DCFS travel regulations. Approval of the Regional Administrator or designee is required for payment document.