Get Involved
You can get involved in STC at the chapter level in a variety of ways:
Officer Positions
Elections are held once a year in the Spring. Terms take effect
on July 1. These are one-year terms.
President
The responsibilities of the chapter president include the following
activities:
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Conducts regular meetings (at least 3-5 per year) of the administrative
council, other elected officers, past president, program, membership
and WWW committee managers.
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Works with the administrative council to develop chapter goals
for the year and ensure their accomplishment.
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Ensures other officers understand their duties and responsibilities.
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Works with the vice president or program committee manager
to set schedules and topics for upcoming meetings.
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Appoints special assistants or committees for specific tasks
not covered by the standing committees.
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Reviews contents of chapter newsletter prior to publication.
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Reviews budgets and expenditures with the treasurer.
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Writes standing column for the newsletter (or alternates with
other officers).
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Leads in formation of policies for the chapter.
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Maintains contact with committee managers to obtain status
reports and give necessary support.
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Submits a report describing chapter activities to the director-sponsor
prior to each Society Board of Directors meeting.
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Provides historical information from term to succeeding person.
Vice President
The responsibilities of the vice president include the following
activities:
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Coordinates the maintenance of the Central Illinois Chapter
Operation Manual.
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Helps formulate, establish and execute long and short term
goals.
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Assumes responsibility for regular meeting program scheduling,
topic selection and location in the absence of a program committee
manager.
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Assumes the duties of the president when the president is unavailable.
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Performs other duties as assigned by the president.
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Provides historical information from term to succeeding person.
Treasurer
The responsibilities of the treasurer include the following activities:
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Prepares budget at the beginning of the chapter year, and updates
expenditures against the budget as the year progresses.
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Maintains checking account for chapter.
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Deposits chapter funds and pays invoices.
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Prepares quarterly report of income and expenditures.
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Completes and signs a year-end report for the STC treasurer
on a form provided by the STC office.
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Mails year-end chapter financial report to the STC Treasurer
as soon as possible after June 3.0
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Performs other duties as assigned by the President.
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Provides historical information from term to succeeding person.
Secretary
The responsibilities of the secretary include the following activities:
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Takes minutes at administrative council and other chapter meetings
(or arranges for a substitute).
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Prepares and distributes copies of minutes to administrative
council.
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Prepares correspondence related to chapter business, such as
meeting announcements, at the direction of the administrative
council.
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Performs other duties as assigned by the president.
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Provides historical information from term to succeeding person.
Standing Committees
Committee managers are not elected positions, and all chapter members
are encouraged to volunteer for these positions or to assist with
the activities of committees. The program, membership, and WWW committee
managers, or their designates, will be asked to attend the administrative
council meetings.
If you have received an award, presented at a conference, published
a paper/article, received a promotion, or succeeded in any other
professional or personal achievement, please email the web
master with the details. We want to recognize you here!
Program Committee
We're always looking for help to plan, organize, and run the monthly
meetings. No task is too small: greet your peers at the door, prepare
awards, arrange for catering, help plan a location or a speaker,
choose a topic, etc. Contact the program
committee manager.
The program committee manager:
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Works with the administrative council to develop a budget for
committee activities.
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Determines the year's slate of monthly meeting topics and dates
with input from the administrative council.
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Schedules meeting speakers and locations.
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Provides details of each meeting to the newsletter editor and
secretary early enough for the program description to be publicized
to members at least one week in advance of the meeting date.
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Provides log sheet for each chapter meeting to record names,
membership status and phone numbers for meeting attendees.
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Reports number of attendees to newsletter editor and provides
names and phone numbers for nonmembers to the membership committee
manager for follow up.
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Schedules at least one joint activity per year with another
communication group or chapter.
Membership Committee
Help update and maintain our mailing lists. Help us provide new
and potential members with Chapter information. Contact the
membership committee manager.
The membership committee manager:
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Works with the administrative council to develop a budget for
committee activities.
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Receives and processes member applications and maintains membership
file.
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Develops a chapter brochure for an information packet to be
distributed to new and prospective members.
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Contacts new members and provides information packet on the
chapter and STC.
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Provides new member names to the newsletter editor and WWW
committee manager.
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Maintains a complete and up-to-date mailing list of prospective
members.
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Obtains mailing labels for meeting announcements from STC office.
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Organizes a membership drive activity during the October to
December period.
WWW Committee
Help create and update content on this web site. Contact
the WWW
committee manager.
The WWW committe manager:
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Assumes responsibility for maintaining chapter home page on
Prairienet.
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Forwards mail received at alias to administrative council and
appropriate committee managers.
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Recruits other members to assist with home page development
and maintenance.
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Collects and posts job leads from employment manager.
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Works with newsletter editor(s) to put issues on-line.
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Maintains a membership recognition link.
Employment Committee
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Serves as Society liaison for employment opportunities.
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Receives information on job leads and forwards to newsletter
editor, WWW committee manager and chapter president.
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Distributes information to membership about International conference
employment booth.
Refreshments Committee Manager
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Works with the administrative council to develop a budget for
committee activities.
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Works with the program committee manager (or vice president
in absence of program committee) to determine refreshment needs
for meetings
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Provides refreshments within budget determined by treasurer
and vice president.
Nominating/Tellers Committee Manager
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Directs a committee of three to five members.
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Conducts preliminary planning session to assign responsibilities,
establish deadlines, and distribute copies of the membership
roster.
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Sets schedule for nomination solicitation, collection and slate
distribution as specified in the STC Bylaws.
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Recruits perspective candidates and provides list of officer
responsibilities.
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Advises administrative council of potential candidates who
are willing to run for an office.
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Announces the slate of candidates in the newsletter and on
the WWW page.
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Prepares the ballots.
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Distributes ballots prior to election meeting.
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Collects ballots and counts votes with other committee members.
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Reports results to the administrative council and chapter.
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Provides official results to out-bound president for reporting
to the STC office and director-sponsor.
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